List Filter Online. Web Part Configuration
The Vitextra List Filter Online web part allows users to filter data and retrieve results from a SharePoint list or document library. This article will describe the main features of the web part and how to configure it.
Web Part Overview
The List Filter Online web part is a powerful tool that helps users quickly and easily find the information they need within lists and document libraries in SharePoint. It provides a robust filtering system that allows users to narrow down search results based on various criteria, such as date, author, or content. The intuitive interface makes it easy for users to customize the view options to suit their preferences, enhancing productivity and efficiency.
With this web part, users can sort through large datasets and search for specific documents with ease. This makes it easier to access the information that's most relevant to their workflow, saving time and increasing productivity. Whether you're working on a project or just trying to find a specific document, the List Filter Online web part can help you get the job done quickly and efficiently.
Key Features
- Display data from other sites
- Query Builder to create a complex CAML queries
- Filter Panel to search relevant information
- Export to Excel
❗ Important
The List Filter Web Part does not support selecting an existing view. Instead, you will need to select the columns that you want to display in your web part.
Web Part Layout
The web part combines three main elements: a command bar, a filter panel, and a results table. The results from the web part are always displayed and cannot be hidden, unlike other parts of the application.
📝 Note
List Filter Online cannot be linked to other web parts, but it can be used as a tool to filter data.
API Permissions
The List Filter Online web part uses the native SharePoint REST API to retrieve data from lists and document libraries. This means that it does not require any additional permissions to be granted in order to use it, so it can be deployed immediately.
📝 Note
The List Filter Online web part does not require API permissions to be granted. It is ready to use immediately after deployment.
Web Part Configuration
After deploying the package the List Filter Online web part will be available in the web part gallery.
💡 Tip
Please refer to the relevant knowledge base article to deploy the web part in your environment: KB10035. Installing Cloud-based Product
Once you have added the List Filter web part to a page, you will see the following alert:
You need to provide three required parameters:
- Site. The SharePoint Site in the current Site Collection that contains the list from which you want to display data.
- List or Library. List or Library: The list or library that contains the data you want to retrieve and display.
- Columns. The set of columns you want to include in the list view.
To configure the web part, click on the "Configure Web Part" button to open the configuration panel.
Data Source
The first section allows you to specify the necessary parameters for displaying data. The web part enables you to display information from any SharePoint site.
To choose a site from which to retrieve data, please enter the URL or name of the website into the search bar and select it from the list of suggested options. After selecting a site, you can choose a specific list or document library within that site.
Columns
The last required parameter is a list of columns to be displayed in the list view. To do this, click on the Select Columns button to open the column options panel.
❗ Important
The List Filter Web Part does not support selecting an existing view. Instead, you will need to select the columns that you want to display in your web part.
Columns Display Options
For each column in the listview, you can set a caption, order, and other settings to control how the column behaves.
| Icon | Name | Description |
|---|---|---|
 | Resizable | Allow users to resize column |
 | Collapsible | Allow the web part to collapse the column if there is not enough space for it |
 | Filterable | Allow users to filter the column values by selecting one or more options in the column context menu |
 | Sortable | Allow sorting the view by column |
 | Link to Item | Display column value as a link to item or document |
💡 Tip
The List Filter web part allows users to customize columns, including the column caption, format, order of display, and appearance.
Folders
This section allows you to customize how the data in your folders is displayed.
You can choose between several options:
Show items inside folder (default). This option displays items inside each folder separately.
Show all items without folders. This option shows all items at the same level, without any folders. This is known as a "flat view".
Display all items. This displays all items and their folders at the same level.
Item Limit
This section allows you to customize the number of items that are displayed in the view. You can adjust the number using the slider provided.
Pagination
To enable pagination for the list view select Display items in batches of the specified size and choose the position of the pagination control (top, bottom, or both).
If you want to disable pagination select Limit the total number of items returned to the specified amount and specify the desired amount.
Sorting
You can sort the view by up to two columns.
Group By
Grouping items in your view can help you navigate and understand the data more easily. To group items, select up to two columns in the corresponding section of the web part's settings:
❗ Important
The List Filter Online web part currently does not support collapsed grouping. However, we are working on implementing this feature and plan to include it in future updates.
Totals
Totals allow you to perform simple math calculations on specific columns within your list view.
To configure totals click Select Columns button under Totals heading in the configuration pane and choose the math function you’d like to perform (e.g., Count, Average, Maximum, Minimum, Sum, Standard Deviation, Variance).
Filter
The List Filter web part provides a Query Builder tool that allows users to create complex queries for retrieving specific data from their SharePoint lists and libraries.
The Query Builder enables users to group conditions, use nested groups, and specify controls to create a filter query.
📝 Note
The List Filter Query Builder creates a CAML query to retrieve data from a SharePoint list or library.
Filter Pane
The panel was created in order to provide end users with the ability to filter the list view using the columns and controls specified by an Administrator.
To select columns and filter types click on the Select Columns button and choose the columns that will be available for filtering.
Command Toolbar
You can show or hide the command toolbar from the list view.
Appearance
The last section of the configuration panel allows you to customize the appearance of the web part. With this section, you can adjust the following settings:
- Compact. Display the list in a compact format to reduce the amount of space between rows.
- Navigation. Show or hide the breadcrumb navigation bar above the results.
- Selection Mode. Choose from three options: none, single selection, or multiple selections.
Summary
The Vitextra List Filter Online web part is an essential tool for enhancing data management in SharePoint Online. It allows users to efficiently filter and retrieve data from SharePoint lists or document libraries, improving both accuracy and productivity. With its customizable configuration options, this web part can be tailored to meet the specific needs of any organization, making it a valuable addition to your SharePoint toolkit.