--- title: "Publishing a Preconfigured QR Code on a SharePoint Page" description: "How to keep a ready-made QR code on a SharePoint Online page with the Vitextra QR Code Generator web part: what is saved with the page, how to prepare and publish the code, what visitors see and can change, how to reuse the setup on other pages and what to consider before publishing sensitive data." url: https://vitextra.com/en/support/kb/10269 language: en published: 2026-10-15 modified: 2026-10-14 products: - "QR Code Generator" author: "Lidija Reising" tags: ["QR code on SharePoint page", "preconfigured QR code", "save QR code settings", "publish QR code SharePoint Online", "guest Wi-Fi QR code page", "QR code web part configuration", "Vitextra QR Code Generator"] --- # Publishing a Preconfigured QR Code on a SharePoint Page How to keep a ready-made QR code on a SharePoint Online page with the Vitextra QR Code Generator web part: what is saved with the page, how to prepare and publish the code, what visitors see and can change, how to reuse the setup on other pages and what to consider before publishing sensitive data. ## Introduction [QR Code Generator](https://vitextra.com/en/products/qr-code-generator) is more than a tool for making a code and taking it away. The configuration of the web part is saved with the page, so the page itself can carry a ready QR code: the guest Wi-Fi on the page of a meeting room, the contact card of the help desk, a link to a registration form on the page of an event. This article explains what is saved, how to publish a prepared code and what the visitors of the page can do with it. ## What is saved with the page When the page is edited, every change in the web part is written to its configuration: - the selected data tab and the values of the fields on **all** tabs, not only on the selected one; - the design: **Shape**, **Colors** with the gradient, **Corner Square**, **Corner Dots**; - the logo together with its **Logo size** and **Logo margin**; - the **Error Correction** level and the **Size** of the downloaded image; - the title of the web part. The configuration becomes permanent when the page is saved or published. 📝 **Note** Saving the configuration with the page is available starting with version 26.9.1. In earlier versions the web part opened with the default settings every time. ## Preparing and publishing the code 1. Open the page and click **Edit**. 2. Add the **QR Code Generator** web part, or use the one that is already on the page. 3. Select the tab and fill in the data. For a guest network, for example, open the **Wi-Fi** tab and enter **Network**, **Password** and **Encryption**. 4. Set up the design in the sections below the tabs and, if needed, upload a logo. 5. Type a heading in the **Web Part Title** placeholder above the generator, so that the visitors understand what the code is for, for example *Guest Wi-Fi — scan to connect*. 6. Scan the preview with a smartphone and make sure that the code works. 7. Click **Republish** (or **Publish** for a new page). ![Preparing a guest Wi-Fi code on a page in edit mode](https://static.vitextra.com/articles/10269/prepare-code-edit-mode-en.png) *Preparing a guest Wi-Fi code on a page in edit mode* 💡 **Tip** Before publishing, clear the fields of the tabs that you do not use. Their values are saved with the page too and are shown to anyone who switches to those tabs. ## What the visitors see A visitor who opens the published page sees the web part with the prepared tab selected and the QR code in the preview, ready to be scanned from the screen. No action is needed. The web part stays a working generator for the visitor as well. The tabs, the fields and the design sections remain available, so a visitor can: - scan the prepared code, copy it or download it in any format; - change the data or the design and make a code of their own. Changes made by a visitor exist only in their browser until the page is reloaded. They are not saved and are not seen by other people; after a reload the web part returns to the published configuration. ![The published page as a visitor sees it](https://static.vitextra.com/articles/10269/published-page-en.png) *The published page as a visitor sees it* ❗ **Important** The web part has no mode that shows the code alone. The fields with the encoded data are always visible next to the code, and the saved configuration is stored in the page as plain text. Anyone who can open the page can read everything that is encoded, including a Wi-Fi password. Publish sensitive data only on pages whose permissions match the audience of the code. ## Changing a published code 1. Open the page and click **Edit**. 2. Change the data or the design in the web part. 3. Click **Republish**. Until the page is republished, the visitors continue to see the previous code. If you leave edit mode without saving, the changes are discarded. 📝 **Note** A QR code contains the data itself and not a reference to the web part. Codes that were printed or sent before the change keep the old data. If a password or a link has changed, replace the printed copies. ## Reusing the setup The configuration belongs to the web part instance, which gives several ways to reuse a prepared design: - **Several codes on one page.** Add the web part several times; each instance keeps its own data and design. - **A copy of the page.** Use **Copy of this page** in the page command bar. The copy contains the web part with the same configuration; change only the data. - **A page template.** Save a page with a styled web part as a template, and every new page created from it starts with the corporate design of the code. ## Summary Everything that is set up in QR Code Generator while the page is edited is saved when the page is published, and the visitors see the prepared code at once. They can still use the generator for themselves, but only an editor of the page changes what is published. Remember that the saved data is readable by everyone who has access to the page. 💡 **Tip** The fields of every tab are described in [KB10264. QR Code Data Types: URL, Text, vCard, Wi-Fi, Email, SMS, Phone, Location and Event](https://vitextra.com/en/support/kb/10264), and the ways to take the code out of the page, in [KB10268. Downloading and Copying a QR Code: PNG, JPEG, SVG and WebP](https://vitextra.com/en/support/kb/10268).