--- title: "Employee Details: Local Time, Working Hours and Availability" description: "How the Availability card of Vitextra Employee Details works: the local time of a colleague, the difference with your time zone, working hours and the \"outside working hours\" mark, the free/busy strips for today, Schedule a meeting, where the data comes from and when the card is not shown." url: https://vitextra.com/en/support/kb/10285 language: en published: 2026-10-18 modified: 2026-10-18 products: - "Employee Details" author: "Vitālijs Kalniņš" tags: ["Employee Details availability", "local time", "time zone difference", "working hours", "free busy", "schedule a meeting", "Outlook calendar", "Microsoft Graph", "SharePoint employee profile", "Vitextra Employee Details"] --- # Employee Details: Local Time, Working Hours and Availability How the Availability card of Vitextra Employee Details works: the local time of a colleague, the difference with your time zone, working hours and the "outside working hours" mark, the free/busy strips for today, Schedule a meeting, where the data comes from and when the card is not shown. ## Overview When you work with colleagues in other offices or time zones, the question is always the same: is it a good moment to write or call? The **Availability** card on the [Employee Details](https://vitextra.com/en/products/employee-details) page answers it. It shows the local time of the colleague, the working hours, and a calendar strip with the periods when the colleague is free or busy today — next to your own calendar, so you can see at once when you are both free. ## What the card shows ### Local time The card shows the current time in the colleague's time zone. The time keeps running while the page is open. Next to it, the card tells you how this time differs from yours: *3 h ahead of you*, *2 h behind you* or *same time zone*. On your own page, the difference is not shown. ### Working hours Under the local time, the card shows the **Working hours** of the colleague, for example *9:00 – 17:00*. If it is now outside these hours, the mark *outside working hours* is added. It is a hint that the person is probably not at work, not a prohibition — urgent matters can still be sent. ### Free/busy strips Below, there are colored strips divided into half-hour slots from 9:00 to 19:00 for today. The first strip belongs to the colleague, the second one, marked **Me**, to you. Hover the pointer over a slot to see its status: |::Status::|::What it means::| |:---|:---| |**Free**|No events in the calendar.| |**Tentative**|The event is not confirmed.| |**Busy**|There is a meeting or another busy event.| |**Out of office**|The calendar is marked as out of office.| |**Working elsewhere**|The person works from another location.| You see only the status, never the subject or the details of an event. The strips are drawn in **your** time zone, so a slot of the colleague and the slot of yours at the same position are the same moment. ![The Availability card](https://static.vitextra.com/articles/10285/availability-card-en.png) *The Availability card* ### Schedule a meeting Under the strips, click **Schedule a meeting**. A new meeting opens in Microsoft Teams in a new browser tab, with the colleague already added as an attendee. Choose a free slot, add a subject and send the invitation. The button is not shown on your own page. ## Where the data comes from The data comes from Exchange Online through Microsoft Graph: - the time zone and the working hours are taken from the colleague's Outlook settings; - the free/busy status comes from the calendar schedule of the colleague and your own; - your own calendar is read to draw the **Me** strip. Because of this, the people who have no Exchange mailbox have no local time and no strips. ## When the card is not shown The card (or a part of it) is not shown when: - the colleague has no mailbox, or the calendar information is not available to you — in this case the card is simply omitted, without an error; - the working hours of the colleague cannot be read — then the local time and the working hours are not shown, and only the strips remain; - your own calendar is not available — then the **Me** strip is missing; - the administrator switched off **Local time and working hours** or **Free / busy for today and "Schedule a meeting"** in the web part settings. The two options work independently; the button **Schedule a meeting** is part of the second one. 📝 **Note** The card needs the Microsoft Graph permission to read shared calendars (`Calendars.Read.Shared`). If the permission has not been approved by a tenant administrator, the card is not shown. The list of permissions is in [KB10279. Employee Details. Solution Overview](https://vitextra.com/en/support/kb/10279#data-and-permissions). 💡 **Tip** To prepare a call with a colleague in another country, open the profile in the morning: the strips show when both of you are free during the day, and the difference in hours is written next to the local time. For the other signs of availability — presence and out-of-office — see [KB10286. Employee Details: Presence, Out of Office and Anniversaries](https://vitextra.com/en/support/kb/10286).