--- title: "My Tasks Data Sources: Planner, To Do, Outlook, SharePoint, Project Online and Azure DevOps" description: "Reference for every data source of Vitextra My Tasks: which tasks are loaded from Planner, Microsoft To Do, Outlook flagged e-mails, SharePoint task lists, Project Online and Azure DevOps, what each source requires, how fields are mapped and which limits apply." url: https://vitextra.com/en/support/kb/10290 language: en published: 2026-10-17 modified: 2026-10-17 products: - "My Tasks" author: "Roger Gagne" tags: ["Vitextra My Tasks", "My Tasks data sources", "Planner tasks", "Microsoft To Do tasks", "Outlook flagged email tasks", "SharePoint task list", "Project Online tasks", "Azure DevOps work items", "Microsoft Graph Tasks.ReadWrite"] --- # My Tasks Data Sources: Planner, To Do, Outlook, SharePoint, Project Online and Azure DevOps Reference for every data source of Vitextra My Tasks: which tasks are loaded from Planner, Microsoft To Do, Outlook flagged e-mails, SharePoint task lists, Project Online and Azure DevOps, what each source requires, how fields are mapped and which limits apply. ## Overview The **My Tasks** web part can combine up to six sources in one list. Each source has its own toggle in the **Data Source** group of the property pane. This article describes what each source loads, what it requires and how its data is shown in the columns **Project Name**, **Task Status** and **Priority**. For all sources the same rules apply: - Only tasks **assigned to the signed-in user** are shown. - A source whose request fails is skipped silently and the other sources are still shown. - The web part reads tasks and never creates or changes them. - A switched-off source is not queried. If all sources are off, the list is empty. ## Sources at a glance | Source (toggle) | What is loaded | Requirements | Limit | |---|---|---|---| | **Planner** | Planner tasks assigned to you that are not 100% complete | Microsoft Graph permission *Tasks.ReadWrite* | No limit stated | | **To Do** | Tasks from all your Microsoft To Do lists except *Flagged email*; completed tasks are excluded | *Tasks.ReadWrite*; a mailbox with To Do | No limit stated | | **Outlook** | Flagged e-mails (the To Do list *Flagged email*); completed are excluded | *Tasks.ReadWrite*; your own mailbox (shared mailboxes are not included) | No limit stated | | **SharePoint** | Items of SharePoint task lists (content type *Task*) assigned to you | SharePoint Search must index the site | Up to 100 tasks | | **Project** | Tasks from Project Online or Project Server sites assigned to you | Project Online site templates; SharePoint Search | Up to 100 tasks | | **Azure DevOps** | Work items assigned to you across the organization | *user_impersonation* for Azure DevOps; the **Organization** name | All assigned items | ## Planner Loads the Planner tasks assigned to you through Microsoft Graph, without tasks that are already 100% complete. - **Project Name**: the title of the plan. If the plan is not accessible, the value is empty. - **Task Status**: calculated from the task. If the task has a checklist, it is *Not Started* while all checklist items are open, *In Progress* when some are done and *Completed* when all are done. Without a checklist the percentage is used: below 50% is *Not Started*, from 50% to 99% is *In Progress*. - **Priority**: Planner priority is converted to *Urgent* (urgent), *High* (important), *Normal* (medium) or *Low*. - **Author**: the name of the task creator. The names are resolved through Microsoft Graph, which requires the *User.ReadBasic.All* permission. - A click on the task name opens the task in the new Planner. - Only tasks assigned to you are shown, not every task of the plans you belong to. ## To Do and Outlook Both sources use Microsoft To Do through Microsoft Graph. **To Do** loads the tasks from all your lists except the system list *Flagged email*. **Outlook** loads the flagged e-mails from that list. Completed items are not loaded. - **Project Name** is *To Do* for the tasks and *Outlook* for the flagged e-mails. - **Author** is empty for both sources by design. - **Task Status** for To Do tasks: *Not Started*, or the state reported by Microsoft To Do for other open tasks. **Priority**: *Low*, *Normal* or *High*, from the importance of the task. - Flagged e-mails require a mailbox with To Do enabled. Shared mailboxes are not included. ## SharePoint Loads the items of SharePoint task lists (the content type *Task*) where you are listed in the **Assigned To** column. The query goes through SharePoint Search in your context, so permissions are respected and you never see items that you cannot open. - **Project Name**: the title of the site that contains the list. - **Task Status** and **Priority**: the values of the **Task Status** and **Priority** columns of the list, as they are shown in SharePoint, including the language of the site. - Up to 100 tasks are loaded from this source. - Because the data comes from search, a newly created or changed item appears after the search crawl has processed it. - Sites or lists that are excluded from search results are not found. ## Project Loads tasks from Project Online or Project Server sites in the same way as the **SharePoint** source: through SharePoint Search, for items assigned to you, up to 100 tasks. The **SharePoint** source does not include tasks from these project sites, so the tasks are not duplicated. The mapping of the fields is the same as for **SharePoint**. ## Azure DevOps Loads the work items that are assigned to you in the whole Azure DevOps organization, the same list as the *My work* page of Azure DevOps. The call is made with your own identity, so you see only what you can already see in Azure DevOps. - Enter the **Organization**: the name from the address `dev.azure.com/`. - **Project Name**: the Azure DevOps team project. - **Task Status**: the state of the work item, for example *New*, *Active*, *Resolved* or *Closed*. - **Priority**: the numeric priority of the work item (1 to 4). - **Due Date**: shown if the process of the project has the due date field. - **Tags**: the tags of the work item. The type of the work item (*Bug*, *Task* and so on) is shown in the **Details** panel. - A click on the task name opens the work item in Azure DevOps. 📝 **Note** To display the result of a saved query instead of your assigned work items, use the second web part. See [KB10304. Azure DevOps Query Viewer: Setup and Connecting a Query](https://vitextra.com/en/support/kb/10304) and [KB10209. How to Install and Configure the Azure DevOps Query Viewer Web Part](https://vitextra.com/en/support/kb/10209). ## Statuses and priorities | Source | Task Status | Priority | |---|---|---| | Planner | Not Started, In Progress, Completed (from checklist or percentage) | Urgent, High, Normal, Low | | To Do | Not Started or the state reported by To Do | Low, Normal, High | | Outlook | Not Started or the state reported by To Do | Low, Normal, High | | SharePoint, Project | Value of the Task Status column of the list | Value of the Priority column of the list | | Azure DevOps | State of the work item | Number 1 to 4 | Use the status names from this table in **Excluded Statuses (comma separated)** to hide them; see [KB10298. My Tasks: Excluding Statuses and Limiting the Task List](https://vitextra.com/en/support/kb/10298). ![Tasks from different sources in one list, filtered by source](https://static.vitextra.com/articles/10290/sources-filter-en.png) *Tasks from different sources in one list, filtered by source* ## Permissions at a glance | Source | Permission or access | |---|---| | Planner, To Do, Outlook | Microsoft Graph *Tasks.ReadWrite*, *User.Read*, *User.ReadBasic.All* | | SharePoint, Project | SharePoint Search in the user's context (security trimming) | | Azure DevOps | Azure DevOps *user_impersonation* | The permissions are approved once by a tenant administrator. Details are in [KB10303. My Tasks: Required Permissions, Privacy and Security](https://vitextra.com/en/support/kb/10303). ![The Details panel for an Azure DevOps task](https://static.vitextra.com/articles/10290/devops-task-details-en.png) *The Details panel for an Azure DevOps task* ❗ **Important** The permission name *Tasks.ReadWrite* is required by Microsoft Graph for Planner and To Do tasks, but the web part uses it only to read tasks. It does not create, edit or delete tasks. 💡 **Tip** If a source shows no tasks, check its requirements in the table above and then see [KB10307. Why Are My Tasks Missing or Not Loading?](https://vitextra.com/en/support/kb/10307). To switch sources on or off, see [KB10289. How to Add and Configure the My Tasks Web Part](https://vitextra.com/en/support/kb/10289).