---
title: "My Tasks: Excluding Statuses and Limiting the Task List"
description: "How to keep the Vitextra My Tasks list short and relevant: the Excluded Statuses setting with exact matching rules and examples, switching off data sources, and the personal Due Date quick filter and filter panel for end users."
url: https://vitextra.com/en/support/kb/10298
language: en
published: 2026-10-17
modified: 2026-10-17
products:
  - "My Tasks"
author: "Roger Gagne"
tags: ["Vitextra My Tasks", "excluded statuses", "hide completed tasks", "limit task list", "task filter", "data sources", "Due Date quick filter", "filter panel", "SharePoint web part"]
---

# My Tasks: Excluding Statuses and Limiting the Task List

How to keep the Vitextra My Tasks list short and relevant: the Excluded Statuses setting with exact matching rules and examples, switching off data sources, and the personal Due Date quick filter and filter panel for end users.

## Overview

By default **My Tasks** shows every task that is assigned to the user in each enabled source. In a busy tenant this can include tasks that nobody needs to see any more: finished, cancelled or parked items. This article shows how to reduce the list. There are two levels:

- **for everyone** — the page editor hides statuses with **Excluded Statuses (comma separated)** or switches off sources the team does not use;
- **for one user only** — each person narrows the list with the **Due Date** quick filter and the filter panel. These choices do not affect other people.

## Before you start

You need permission to edit the page. Open the page, click **Edit**, then click the **Edit web part** icon next to the My Tasks web part to open the property pane. If the web part is not on the page yet, see [KB10289. How to Add and Configure the My Tasks Web Part](https://vitextra.com/en/support/kb/10289).

## Exclude statuses for everyone

1. In the property pane, expand the **Miscellaneous** group.
2. In the **Excluded Statuses (comma separated)** field, enter the status names that should be hidden, separated by commas, for example `Completed, Deferred`.
3. Press Enter or click outside the field. The list is reloaded immediately; you do not have to reload the page.
4. Save or republish the page.

![The Excluded Statuses field](https://static.vitextra.com/articles/10298/excluded-statuses-field-en.png)
*The Excluded Statuses field in the Miscellaneous group*

### How the matching works

| Rule | Meaning |
|---|---|
| Separator | A comma. Spaces around each name are ignored. |
| Comparison | The name must be **exactly** the text that the **Task Status** column shows, including the letter case. `completed` does not match `Completed`. |
| Scope | All enabled sources, for all users of the page. |
| When | After the tasks are loaded. The hidden tasks are not shown, not counted by the pager and not exported to Excel. |

The status names depend on the source:

| Source | Status names |
|---|---|
| Planner, To Do | **Not Started**, **In Progress**, **Completed** (shown in the language of the user interface) |
| SharePoint, Project | the value of the **Status** column of the task list, as it is displayed |
| Azure DevOps | the state of the work item, for example **New**, **Active**, **Resolved**, **Closed**, **Done** |

### Examples

| Value in the field | Result |
|---|---|
| `Completed` | Hides tasks whose status is Completed (for example from SharePoint lists). |
| `Completed, Deferred` | Hides Completed and Deferred tasks. |
| `Closed, Done` | Hides closed and finished Azure DevOps work items. |
| `Deferred, Completed` | Hides tasks from a SharePoint list that uses a custom status **Deferred**, and the completed ones. |
| *(empty)* | Nothing is hidden. |

📝 **Note**  
Planner shows only tasks that are not 100 % complete, and To Do and Outlook (flagged e-mails) show only tasks that are not completed. Entering **Completed** therefore matters mainly for SharePoint, Project and Azure DevOps tasks.

❗ **Important**  
Check the spelling against the **Task Status** column of a real task. Because the comparison is exact and case-sensitive, a misspelled name hides nothing and gives no error. Do not leave a comma at the end of the value (`Completed,`): the empty item after it may hide tasks that have no status at all.

## Switch off the sources that you do not need

The most effective way to limit the list is to load fewer sources:

1. In the property pane, open the **Data Source** group.
2. Switch off the toggles for the sources that your team does not use, for example **Outlook** or **To Do**.

Switching a source off removes its tasks from the list immediately. When all toggles are off, the list is empty. SharePoint and Project sources load at most 100 tasks each. See [KB10297. My Tasks: Paging, Row Limit, Auto Refresh and Instant Loading](https://vitextra.com/en/support/kb/10297) for the limits and the page size, and [KB10290. My Tasks Data Sources: Planner, To Do, Outlook, SharePoint, Project Online and Azure DevOps](https://vitextra.com/en/support/kb/10290) for the sources.

## What every user can do on their own

Each user can narrow the list further. These choices are personal: they are stored in the browser of that user, for that web part, and do not change what other people see.

- **Due Date** menu on the command bar: **All dates**, **Overdue**, **Today** or **This week** (the next 7 days, including today).
- **Filter** button: the **Edit Filter Criteria** panel with the groups **Project Name**, **Source**, **Task Status**, **Priority** and **Author**. Several values in one group are combined with OR; the groups are combined with AND.

When a filter is active, the **Filter** icon is filled. To see all tasks again, choose **All dates** and clear the selections in the panel.

![The Due Date menu and the Filter button](https://static.vitextra.com/articles/10298/personal-filters-en.png)
*The Due Date menu and the Filter button*

💡 **Tip**  
Use **Excluded Statuses** for rules that apply to the whole team (for example, never show completed tasks) and leave everything else to the personal filters. If a user says that tasks are missing, ask them to check the **Filter** icon and the **Due Date** menu first; details are in [KB10293. My Tasks: Filtering, Sorting and Personal View Settings](https://vitextra.com/en/support/kb/10293) and [KB10307. Why Are My Tasks Missing or Not Loading?](https://vitextra.com/en/support/kb/10307).