--- title: "Team Absence Calendar: Timeline and Month Views" description: "A tour of the Vitextra Team Absence Calendar web part for SharePoint Online and Microsoft Teams: the Away today block, the toolbar, the Timeline and Month views, period navigation and what the calendar includes." url: https://vitextra.com/en/support/kb/10339 language: en published: 2026-10-28 modified: 2026-10-28 products: - "Absence & Coverage" author: "Lidija Reising" tags: ["team absence calendar", "SharePoint absence calendar", "who is away timeline", "team vacation calendar Microsoft Teams", "month view absences", "Vitextra Absence & Coverage"] --- # Team Absence Calendar: Timeline and Month Views A tour of the Vitextra Team Absence Calendar web part for SharePoint Online and Microsoft Teams: the Away today block, the toolbar, the Timeline and Month views, period navigation and what the calendar includes. ## Overview The **Team Absence Calendar** is one of the three web parts of Vitextra Absence & Coverage. It answers a single question for everyone who looks at the page: *who is away, and when?* It reads the approved and pending absence requests that employees submit in **My Absences** and shows them for your team, your direct reports, your department or the whole organization, as a **Timeline** (people in rows, days in columns) or as a classic **Month** grid. This article describes every element of the web part and how to read the two views. For the meaning of colors, hatching and marks, see [KB10341. How to Read the Team Absence Calendar: Colors, Hatching and Marks](https://vitextra.com/en/support/kb/10341). ![The Team Absence Calendar in the Timeline view](https://static.vitextra.com/articles/10339/calendar-timeline-en.png) *The Team Absence Calendar in the Timeline view* --- ## What is on the web part From top to bottom the web part consists of four areas. | Area | What it shows | |:---|:---| | **Away today** | The people who are away today, with the absence type, the end date and the substitute. See [KB10342. How to See Who Is Away Today and Who Covers Them](https://vitextra.com/en/support/kb/10342). | | **Toolbar** | Period navigation, the **Today** button, the view switch, the range list, the pending-requests toggle and the CSV export. | | **Legend** | One button for every absence type; a click hides or shows that type. See [KB10343. How to Filter the Calendar by Absence Type and Show or Hide Pending Requests](https://vitextra.com/en/support/kb/10343). | | **Calendar** | The **Timeline** or the **Month** view. | --- ## The toolbar | Control | What it does | |:---|:---| | Previous period / Next period arrows | Move the calendar back or forward. The step is one week, two weeks or one month, depending on the range; in the Month view it is always one month. | | Period label | Shows the visible period: a date range in the Timeline view, or the month and year when the Month view or the **Month** range is active. | | **Today** | Returns to the period that contains today. | | **Timeline** / **Month** | Switches the view. The web part opens in the view chosen by the page editor. | | **Range** list | Visible only in the Timeline view: **Week**, **2 weeks** or **Month**. | | **Show requests pending approval** | Shows or hides requests that are still waiting for a decision. | | **Export to CSV** (download icon) | Saves the visible absences as a file. See [KB10344. How to Export the Team Absence Calendar to CSV](https://vitextra.com/en/support/kb/10344). | --- ## Timeline view The Timeline shows **people in rows and days in columns**. The first column, **Employee**, holds each person's photo and name. Every day has a header with the weekday, the day number and, at the start of the period and on the first of every month, the month name. An absence is drawn as a **colored bar** across the days it covers, labeled with the absence type. If the period has to be cut because some days are hidden, the bar spans only the visible columns. Non-working days, public holidays and the current day are marked in the background, and the bars of requests that are not yet approved are hatched (see [KB10341](https://vitextra.com/en/support/kb/10341)). The **Range** list sets how many days are visible: | Range | Visible days | |:---|:---| | **Week** | Seven days, starting on the first day of the week of your regional settings | | **2 weeks** | Fourteen days, starting the same way (the default) | | **Month** | The whole calendar month | Hover over a bar to see a tooltip with the employee, the absence type, the period, the number of days, the approval state and the substitute. --- ## Month view The Month view is a classic grid of **six weeks**, starting on the first day of the week of your regional settings. It always shows the month you navigate to, plus the days of the neighboring months, which are dimmed. Inside each day cell the web part lists the people who are away as small chips, in the form *Name ยท absence type*, sorted by name. A cell shows up to **three** chips; any further people are summarized as **+N more**, and a tooltip on that line lists them. Non-working days, public holidays and today are marked, and the name of a public holiday is written in the cell. ![The Team Absence Calendar in the Month view](https://static.vitextra.com/articles/10339/calendar-month-en.png) *The Team Absence Calendar in the Month view* ๐Ÿ“ **Note** The Month view shows every day of the week and does not use the **Show weekends (timeline)** setting. That setting, as the name says, affects the Timeline only. --- ## What the calendar includes - Only absences with the status **Pending approval** or **Approved** are loaded. Rejected and cancelled requests never appear. - **The scope decides the people.** For the scopes *My team*, *My direct reports* and *My department* every listed person gets a row, even if nobody is absent; you are always first. For *Everyone with absences* the rows are the people who have absences in the visible period. See [KB10340. How to Choose Whose Absences the Team Absence Calendar Shows](https://vitextra.com/en/support/kb/10340). - **Private absence types** of other people appear as a grey **Away**, without the type and the number of days. See [KB10345. Private Absence Types: What Colleagues See in the Calendar](https://vitextra.com/en/support/kb/10345). - **Non-working days and holidays** come from the working week and the holiday list of the product site ([KB10355. How to Set the Working Week](https://vitextra.com/en/support/kb/10355), [KB10354. How to Add Public Holidays](https://vitextra.com/en/support/kb/10354)). - If nothing can be shown for the visible period, the Timeline displays the message **There is nobody to show for the selected period.** โ— **Important** The calendar is read-only. To change or cancel an absence, the employee uses the **My Absences** web part. Your filters (the legend and the pending-requests toggle) are not saved: they are reset when the page is reloaded.