--- title: "How to Read the Team Absence Calendar: Colors, Hatching and Marks" description: "A reference to every color, pattern and mark in the Vitextra Team Absence Calendar: absence type colors, hatched pending requests, grey Away entries, the half-day mark, shaded days, holidays, today, tooltips and the +N more link." url: https://vitextra.com/en/support/kb/10341 language: en published: 2026-10-28 modified: 2026-10-28 products: - "Absence & Coverage" author: "Lidija Reising" tags: ["absence calendar colors", "hatched pending absence", "half day mark calendar", "grey Away absence", "team calendar legend", "SharePoint absence calendar legend", "Vitextra Absence & Coverage"] --- # How to Read the Team Absence Calendar: Colors, Hatching and Marks A reference to every color, pattern and mark in the Vitextra Team Absence Calendar: absence type colors, hatched pending requests, grey Away entries, the half-day mark, shaded days, holidays, today, tooltips and the +N more link. ## Overview The Team Absence Calendar packs a lot of information into a small area, and it does so with a handful of visual rules: **color** tells you the type of absence, a **hatched pattern** tells you that a request is not approved yet, **grey** hides a private type, and a few **marks** and **background tints** show half days, non-working days, holidays and today. This article is a reference for all of them. ![Colors, hatching and marks in the Timeline view](https://static.vitextra.com/articles/10341/calendar-marks-en.png) *Colors, hatching and marks in the Timeline view* --- ## Colors of absence types Every absence type has its own color, stored in the **Color** column of the **AbsenceTypes** list. The calendar uses the same color for the bar in the Timeline, for the chip in the Month view and for the swatch in the legend. The default types of a new installation are: | Absence type | Color | |:---|:---| | Vacation | Blue (#0078d4) | | Sick leave | Red (#d13438) | | Personal day | Purple (#8764b8) | | Remote work | Green (#107c10) | | Business trip | Orange (#ca5010) | | Unpaid leave | Grey (#69797e) | | Parental leave | Pink (#e3008c) | You can change the colors and add your own types; see [KB10352. How to Add and Configure Absence Types](https://vitextra.com/en/support/kb/10352). --- ## Pending requests are hatched A request that is still waiting for the manager's decision is drawn in the color of its type, **overlaid with diagonal stripes**, in the Timeline and in the Month view. An approved absence is a solid color. The same pattern marks the **Pending approval** entry in the legend. The tooltip of a pending bar also contains the line **Pending approval**. Rejected and cancelled requests are never drawn. Pending requests can be hidden with the **Show requests pending approval** toggle ([KB10343. How to Filter the Calendar by Absence Type and Show or Hide Pending Requests](https://vitextra.com/en/support/kb/10343)). --- ## Grey Away entries When the type of an absence is marked as private, the colleagues of the absent person see a **grey** bar or chip with the word **Away** instead of the type name, and no number of days in the tooltip. The absent person and the approver of that request still see the real type and color. A single grey **Away** entry in the legend represents all private types. See [KB10345. Private Absence Types: What Colleagues See in the Calendar](https://vitextra.com/en/support/kb/10345). --- ## The half-day mark In the Timeline, a **½** follows the label of a bar when the first or the last day of the absence is a half day. The mark does not say which end is the half day; to find out, open **My Absences** and read the request (**starts at midday** or **ends at midday**). The Month view does not show the mark. --- ## Background tints and highlights | What you see | What it means | |:---|:---| | Light grey day column or cell | A non-working day. It follows the working week of the site, not only Saturday and Sunday ([KB10355. How to Set the Working Week](https://vitextra.com/en/support/kb/10355)). | | Light tinted day | A public holiday from the **Holidays** list, when **Show public holidays** is on. The name is in the tooltip of the day header in the Timeline and written in the day cell in the Month view ([KB10354. How to Add Public Holidays](https://vitextra.com/en/support/kb/10354)). | | Column outlined in the theme color, with a bold date | Today, in the Timeline. | | Day number in a filled circle | Today, in the Month view. | | Dimmed day cell | A day that belongs to the previous or the next month, in the Month view. | --- ## Tooltips Hover over a bar or a chip to see a tooltip with one item per line: 1. the name of the employee; 2. the absence type, or **Away** for a private type; 3. the period; 4. the number of days, for example *5 d* (hidden for private types of other people); 5. **Pending approval**, only for pending requests; 6. **Substitute:** and the name, only if the request names a substitute. --- ## Several people on one day: +N more A day cell in the Month view shows up to three chips. When more people are away on that day, the cell ends with **+N more** (for example *+2 more*). Hover over it to see the names and types of the remaining people. In the Timeline every person has a row of their own, so there is no such limit. 📝 **Note** The legend lists only active, non-private absence types. An absence of an inactive type is still drawn in the calendar, but it cannot be hidden with the legend. 💡 **Tip** To see exactly who is away right now, use the **Away today** block at the top of the web part ([KB10342. How to See Who Is Away Today and Who Covers Them](https://vitextra.com/en/support/kb/10342)). The general layout of both views is described in [KB10339. Team Absence Calendar: Timeline and Month Views](https://vitextra.com/en/support/kb/10339).