---
title: "How to Find, Sort and Page Through Short Links in Short URL Management"
description: "Learn how to find a short link in the Short URL Management web part: search by title or link, sort the list by title or creation date, move between pages and refresh the list."
url: https://vitextra.com/en/support/kb/10476
language: en
published: 2026-11-02
modified: 2026-11-07
products:
  - "Short URL Online"
author: "Līga Ozola"
tags: ["Short URL Management search", "find short link", "sort short links", "SharePoint short link list", "paging", "refresh list", "search by title or link", "Created By column", "Short URL Online", "Vitextra"]
---

# How to Find, Sort and Page Through Short Links in Short URL Management

Learn how to find a short link in the Short URL Management web part: search by title or link, sort the list by title or creation date, move between pages and refresh the list.

## Introduction

The **Short URL Management** ::web part:: shows the short links of your whole ::Microsoft 365:: ::tenant::, not only those of the current ::site::. When there are many of them, you can search the ::list::, sort it and move between pages. This article describes each of these tools. To add the web part to a page, see [KB10474. How to Add and Configure the Short URL Management Web Part](https://vitextra.com/en/support/kb/10474).

## The list

![The list of short links](https://static.vitextra.com/articles/10476/list-of-links-en.png)
*The list of short links*

| Column | What it shows |
|---|---|
| **Title** | The title of the link. A link without a title is shown as *Untitled* in italics. |
| **Link** | The full short link (domain and short name). Click it to open the link in a new browser tab. The icon next to it copies the link to the clipboard. |
| **Created** | The date when the link was created, in the date format of your browser. |
| **Created By** | The name of the person who created the link. |

While the list is loading, gray placeholder rows are displayed.

## Search

Type text into the search box above the list. The box shows the hint **Search**.

- The list is updated automatically a moment after you stop typing.
- Press **Enter** to search immediately.
- Click the **×** button in the box to clear the search and show all links again.

If nothing matches, the list is empty.

📝 **Note**  
Every new search starts from the first page of the results.

## Sort

You can sort the list by **Title** or by **Created**. Click the column header:

- The first click on a column sorts it in ascending order (A to Z, oldest to newest).
- The next click on the same column reverses the order.
- An arrow in the header shows the current column and direction.

When the web part opens, the list is sorted by **Created**, newest first.

📝 **Note**  
The **Link** and **Created By** columns cannot be used for sorting.

## Page through the list

The list shows 15 links per page. The bar below the list contains:

- the range of rows on the current page, for example **1-15**;
- the current page number (**Page 1**);
- four buttons: **First page**, **Previous page**, **Next page** and **Last page**. A button is dimmed when it cannot be used, for example the first two on the first page.

![The pagination bar](https://static.vitextra.com/articles/10476/pagination-bar-en.png)
*The pagination bar*

When you change the sort order or the search text, the list returns to page 1. If the last link on a page is deleted, the web part moves to the last page that still exists.

## Refresh the list

Click the **Refresh** icon at the right end of the command bar to reload the list, for example to see the links that your colleagues have just created.

## Why Created By can be empty

The **Created By** column gets the name of each author from ::Microsoft Graph::. If the permissions have not been approved, or the person has since been deleted from your directory, the cell stays empty; the rest of the row is not affected. To approve the permissions, see [KB10360. How to Approve Microsoft Graph API Permissions for Vitextra Solutions in the SharePoint Admin Center](https://vitextra.com/en/support/kb/10360).

💡 **Tip**  
Give links meaningful titles when you create them. Searching by title is the fastest way to find a link later. To change a title, see [KB10477. How to Edit and Delete a Short Link in Short URL Management](https://vitextra.com/en/support/kb/10477).