How To Create Custom Searchable User Profile Property

Applies To: Employee Directory
Total Time to Perform:  00:30
Tools:  Microsoft 365 Admin Cetner

Vitextra Employee Directory web part supports custom attributes both for Azure AD and SharePoint User Profiles data sources. This guide is intended to provide you necessary steps to create new searchable user profile properties, which can be used as additional custom attributes in the Employee Directory web part.

  • 1. Open SharePoint Admin Center

    Open SharePoint Admin Center
    Open SharePoint Admin Center

    Open Microsoft 365 Admin Center and select SharePoint in the list of admin centers.

  • 2. Open User Profiles Settings

    Open User Profiles Settings
    Open User Profiles Settings

    In SharePoint Admin Center go to More Features and select Open under User Profiles heading.

  • 2. Open User Profiles Settings

    Open User Profiles Settings
    Open User Profiles Settings

    In SharePoint Admin Center go to More Features and select Open under User Profiles heading.

  • 3. Open List of User Properties

    Open List of User Properties
    Open List of User Properties

    Select Manage User Properties under People heading

  • 4. Create new User Profile Property

    Create new User Profile Property
    Create new User Profile Property

    Click New Property on the command bar to open new property form

  • 5. Configure the User Profile Property

    Configure the User Profile Property
    Configure the User Profile Property

    Set name and type of the new property.

    📝 Note
    You can’t change type of the user property after it has been created.

    To make the property searchable ensure the following settings:

    Default Privacy Settings - Everyone:

    Default Privacy Settings

    Default Privacy Settings

    Check Indexed

    Indexed Custom Property

    Indexed Custom Property

    To show up the property on user profile in Delve, check the following settings:

    • Show in the Profile Properties section of the user’s profile page
    • Show on the Edit Details page

    Display Settings of User Custom Property

    Display Settings of User Custom Property
  • 6. Open Search Settings

    Open Search Settings
    Open Search Settings

    In SharePoint Admin Center go to More features and select Open under Search heading

  • 7. Open Search Schema Settings

    Open Search Schema Settings
    Open Search Schema Settings

    Select Manage Search Shema under Search heading.

  • 8. Create new Managed Property

    Create new Managed Property
    Create new Managed Property

    Select New Managed Property on the toolbar.

  • 9. Map Managed Property to the new profile property

    Map Managed Property to the new profile property
    Map Managed Property to the new profile property

    Once new indexed public user profile property is created, the crawler automatically creates crawled property related to the profile property. To make it possible to retrieve data stored in the property and search with the property value, you need to create new managed property mapped to the crawled property.

    📝 Note
    It takes from 15 minutes to 4 hours for the new property to appear in the crawled properties list.

    Set name and type of the property and check fields listed below:

    • Searchable
    • Queryable
    • Retrievable

    Click Advanced Searchable Settings and set the Full-text index property to PeopleIdx:

    Managed Property. Advanced Settings

    Managed Property. Advanced Settings

    Click Add a Mapping, find the crawled property, and select OK:

    Managed Property. Mapping

    Managed Property. Mapping

    Click OK to save changes.

  • 10. Use new Custom Attribute

    Use new Custom Attribute
    Use new Custom Attribute

    Wait until SharePoint Search crawler pick up the new managed property.

    💡 Tip
    It may take up to 24 hours to update search schema.

    Once the new managed property is available, you can reference it as a custom attribute for the Employee Details pane.

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