Smart Search
Discover Smart Search, a powerful SharePoint Online web part that enhances your document and information search experience.
- Évaluation
- 5,0
- févr. 2025
- v3.1.1
- Langues prises en charge
- 15
Smart Search is a powerful, configurable search web part for SharePoint Online designed to help you quickly and efficiently find the information and documents you need. Search operators, sorting, saved searches, shareable links, a details panel and content quality indicators, together with customizable display options and advanced filtering, bring the right results to the top.
- Configurable Web Part
- Tabs to Switch Between Search Results Sources
- Customizable Item Layout
- Action Buttons
- Refinement Panel
Vue d'ensemble
Smart Search is an advanced web part for SharePoint Online designed to enhance your search experience. It provides an intuitive interface that allows users to quickly enter queries and receive precise results, while search operators, refiners and sorting make it easy to narrow the results down to exactly what is needed.
Seamlessly integrating into your existing SharePoint environment — including support for the SharePoint Brand Center — Smart Search offers a smooth, efficient, and on-brand way to locate documents and information across your intranet.
Configurable
Vitextra Smart Search has more than 30 customizable parameters to meet the needs of any modern search center.
The customizable item layout allows you to change the way search results are displayed — from a simple title-only view to a rich view that includes a breadcrumb to the item location, a document thumbnail, analytics of recent views and viewers, a summary, taxonomy tags, file size, and more.
Search Results Sources
Smart Search supports two operational modes:
- Single Source. Choose one of the ten built-in search sources (Everything, Documents, Popular, News, People, Meeting Recording, Pages and others) to narrow the search scope.
- Multiple Sources (Tabs). Choose the available search sources and their order to allow users to switch between them.
The search scope can be limited to the whole tenant, the current site collection or the current site.
Search Operators
Type operators straight into the search box — no need to learn KQL:
author:john,editor:"Anna Smith"— by author or last editortype:docx,pdf— by file type (several at once)modified:30d,modified:>1y,created:2024— by datesite:marketing,title:budget— by site name or a word in the title-draft— exclude a word;"exact phrase"— search for a phrase
Recognized operators appear as chips under the search box and can be removed with one click. The "Search tips" link lists all of them. Native KQL (for example FileType:docx) keeps working unchanged.
Refinement Panel
The refinement panel helps users narrow long result lists to a focused shortlist in a couple of clicks. Refine search results by the attributes that matter — file type, modified and created date, author, editor, content type, tags and other managed properties — without re-entering the query. The panel works alongside the result list, so the search context is always preserved.
Sorting
Choose Relevance, Newest first, Oldest first, Most viewed, Title (A–Z / Z–A), Largest or Smallest first right above the results. The choice is part of the page link, so it is preserved when a link is shared. Tabs that do not support sorting hide the selector.
Action Buttons
Action Buttons are available depending on the type of search result:
- Download. Direct link to the document to download it immediately
- Preview. Open a Microsoft Office document in a dialog to view its content
- Play. Play a video file in a dialog
- Details. Open the details panel of the result
The Action Buttons let users act on a result while keeping the search context — no need to open new browser tabs.
Details Panel
Understand a result without opening it. The "Details" action opens a side panel with the document preview, its properties, the matches found in the text, copies of the file and the version history. Use the arrow buttons or the ← / → keys to move between results without closing the panel.
Copies and Content Quality
Keep your content clean:
- Copies of the same file. Results show "Copies: N" when other copies of the same content exist; the details panel lists where they are.
- Quality indicators. Badges mark content that has not been updated for a long time (24 months by default, configurable), has no owner, or carries a sensitivity label. A separate badge warns when a newer version with a similar file name ("Plan_v1" / "Plan_v2") appears on the same page.
Saved Searches and Shareable Links
- Shareable links. The query, tab, filters, sort order and page are stored in the page address. "Copy link" puts it on the clipboard, and opening such a link restores exactly the same result list.
- Saved searches. Save the current query with its tab, filters and sort order under a name and re-apply it in one click (up to 30 per user). Saved searches are stored in the browser of the current user and are not shared between devices.
Export to CSV
Download all results of the current query with the active filters (up to 1,000 rows): title, link, type, size, author, editor, dates, site, views, tags and summary. The file opens correctly in Excel, including non-English versions.
Easy to Administer
All new features are grouped in the Smart features section of the property pane: each can be switched on or off, and the period after which content is considered stale can be set. All features are on by default.
Smart Search follows the colors and fonts of the site theme, supports theme variants and the SharePoint Brand Center, works on SharePoint pages and in Microsoft Teams (personal app and tab), and the interface is localized into more than 40 languages.
Base de connaissances
Lisez les articles liés à Smart Search
Questions des clients
Quelques questions fréquentes sur Smart Search
Is it possible to replace built-in SharePoint search with this solution?
Yes. You can set up a custom search page and use the Smart Search web part to display search results. See Custom Search Page for SharePoint Online article for more information.
May users who do not have permissions for particular documents see them in the search results?
No. The Smart Search uses a built-in SharePoint Search Service. The Search Service trims search results at query time based on current user permissions.
Is it possible to add a custom search source?
No. As for now, the Smart Search does not support custom search sources.
Documents
Évaluations
It was easy
We put Smart Search in our SharePoint. It was easy. We can change how the search shows things to make it better for us. It helps us be more productive.
Smart Search has changed the way we look for documents
Smart Search has changed the way we look for documents in SharePoint. It's easy to find what you need with the simple interface and good filters.
search meeting recording
this app allowed me to resolve issue with searching teams meetings
Langues prises en charge
Langues prises en charge
Plateformes
Plateformes prises en charge
Modifications récentes
- v3.1.1 #
This version includes several new features and improvements to enhance your experience:
🎨 Support for SharePoint Branding Center
Customize your search interface to align with your organization's branding.🚀Performance Enhancements
Enjoy faster and more efficient search operations.🌍Localization Improvements
Translations have been updated for better clarity across languages - v3.0.3 #
Minor bug fixes and improvements
- v2.0.2 #
🚀 New Features:
- Display secondary search results
🐞 Fixed Bugs:
- Current page number is not highlighted
- Thumbnails not displayed for some search results
- v2.0.0 #
🐞 Fixed Bugs:
- Filter panel is missing
- Wrong link to a meeting record
🚀 New Features:
- Define the scope of the search results (Tenant, Site Collection, Site)
🌐 Added Language Support:
- Arabic (Saudi Arabia)
- Bulgarian (Bulgaria)
- Czech (Czechia)
- German (Germany)
- Italian (Italy)
- Japanese (Japan)
- Turkish (Turkey)
- Chinese (Simplified, China)
- v1.4.0 #
🚀 New Features:
- Support Microsoft Teams
- Support Theme Variants
🐞 Fixed Bugs:
- Pagination issue
🌐 Languages Support:
- Finnish
- French
- Ukrainian
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