Step-by-step guide to assigning a substitute for an absent employee in the Vitextra Substitutions web part: open the Assign a substitute panel, fill in the person, the substitute, the kind, the dates and the responsibilities, and follow the substitution until the substitute confirms it.
Step-by-step guide to cancelling a pending or approved absence request in the Vitextra My Absences web part: who can cancel which requests and until when, what happens to your balance, the calendar and your substitute, and what to do when the request is already in the past.
Learn how the Also away in this period line on the Approvals tab of Vitextra My Absences works: which colleagues it lists, what it leaves out, and how to combine it with the Team Absence Calendar before you approve or reject a time-off request.
How to set the scope of the Vitextra Team Absence Calendar web part: my team, my direct reports, my department or everyone. Includes the maximum number of people, the display defaults and the Microsoft Entra ID data each scope relies on.
Step-by-step guide to exporting the absences shown in the Vitextra Team Absence Calendar to a CSV file: which absences are included, the file name, UTF-8 encoding and semicolon separator, how to open the file in Excel, the exported columns and how private absence types are handled.
Learn how to use the legend of the Vitextra Team Absence Calendar to hide and show absence types, switch pending requests on and off, and hide weekends on the timeline - and what these view filters do and do not affect, including the CSV export.
How managers use the No substitute tab of the Vitextra Substitutions web part to find approved absences of their direct reports in the next 120 days that still have no confirmed substitute, what the three status pills mean and how to close a gap with the Assign button.
Find out who is covering whom in your organization with the Vitextra Substitutions web part: use the Covering me and Who covers whom tabs, search by name, filter running, planned and ended substitutions, and read every row correctly.
Step-by-step guide to creating a handover of duties without an end date in Vitextra Absence & Coverage: assign the substitute, describe the responsibilities, confirm the handover and end it when it is no longer needed.
Learn how to choose a substitute in an absence request in the Vitextra My Absences web part: when the substitution is created, why the colleague has to confirm it, what happens if the request is rejected or cancelled, and how it differs from assigning a substitute in the Substitutions web part.
A reference to every color, pattern and mark in the Vitextra Team Absence Calendar: absence type colors, hatched pending requests, grey Away entries, the half-day mark, shaded days, holidays, today, tooltips and the +N more link.
Understand the balance cards in the Vitextra My Absences web part: how the remaining days, the used and pending days and the progress bar are calculated, where the yearly entitlement and carry-over come from, which absence types get a card, and how requests of each status affect your balance.